Workshop on Digital Libraries, 14 –18 December 2002, Khartoum, Sudan, by Sudan British Council with collaboration with Documentation and Information Centre of National Centre for Research and Sudatel Training Centre: THE IMPACT OF NCR-DIC READINESS IN REALIZING SUDAN DIGITAL LIBRARY / By Rafaa Ashmallah Ghobrial: 6. NCR-DIC SYSTEMS:

Workshop on Digital Libraries, 14 –18 December 2002, Khartoum, Sudan, by Sudan British Council with collaboration with Documentation and Information Centre of National Centre for Research and Sudatel Training Centre: THE IMPACT OF NCR-DIC READINESS IN REALIZING SUDAN DIGITAL LIBRARY / By Rafaa Ashmallah Ghobrial

Workshop on Digital Libraries, 14 –18 December 2002, Khartoum, Sudan, by Sudan British Council with collaboration with Documentation and Information Centre of National Centre for Research and Sudatel Training Centre: THE IMPACT OF NCR-DIC READINESS IN REALIZING SUDAN DIGITAL LIBRARY / By Rafaa Ashmallah Ghobrial

1. BACKGROUND:

2. NCR-DIC OBJECTIVES:

3.NCR-DIC RESOURCES:

4.NCR-DIC SECTIONS:

5. NCR –DIC CLIENTS:

6. NCR-DIC SYSTEMS:

7. NCR-DIC and TECHNOLOGY:

8. NCR-DIC ELECTRONIC NETWORKING:

9. NCR-DIC READINESS:

10. CURRENT BARRIERS TO BUILD DIGITAL LIBRARIES:

11. CONCLUSION:

12. REFERENCES:

6. NCR-DIC SYSTEMS:

6. NCR-DIC SYSTEMS

There has been a number of events and activities, which have enabled Sudan to make some progress towards developing national documentation and information system (NDIS) involving the consideration of libraries, documentation centers and other information centers. These events from 1974 onwards have resulted and contributed in the development of the following:

ACTVITIES OR SYSTEMS	OBJECTIVES	GENERAL INFORMATION	OUT PUT AND REMARKS
RESEARCH AND DEVELOPMENT COLLECTIONS	-Support research and development projects - Satisfy the need of users -Develop library policies, the structure and procedures for acquisitions and technical processing -Enhance information culture	-Identify, locate and acquire documents through purchase or donation or exchange -Use AARC2 Cataloguing and DDC classification whereas in Sudan collection use UDC classification scheme - Allow circulation only for Researchers of National Centre for Researches excluding Sudan Collection and Periodicals -Issue Quarterly Accession bulletin for New Publications	Established at 1974 -NCR-DIC Library (R&D Library) -Sudan Collection not circulated that due to limited number of copies. -All the users who benefits from Sudan collections through official letters from their institutions. -Accession Bulletin for New Publications
ABSTRACTING SYSTEM	-Identifies, abstracts, and indexes studies and research paper s of relevance to Sudan currently published or presented at conferences or accepted for high degrees by scientists in Sudan or aboard -Disseminates Scientific and technical, social and economic findings related to Sudan	- Gathers original or primary material - Identifies nature of material -Uses Bibliographic description according to established standard -Prepares indicative or informative abstract -Prepares subject, author, geographic indexes -Arranges entries according to UDC subject headings alphabetically by the author’s name - Issues Sudan Science Abstracts (Biannual Journal)	Established at 1979 Sudan Science Abstracts (SSA) (26 volumes)
ON-GOING RESEARCH SYSTEM	-Identifies current researches, active sources of expertise among researchers -Facilitates communication among researchers, managers of research and Funding agencies	-Collects data through questionnaire from all governmental, educational and research, non-governmental, regional and international organizations working in Sudan as well from embassies -Surveys ongoing research for definite period - Analyzes questionnaire -Classifies research subjects using UDC - Uses free indexing to build subject index as well the indexes of researchers, organization, funding organization, etc… - Lists the addresses of research and funding organization - Analyzes statistically for type of research, fields of Knowledge, distribution in the institutions as well in Sudan region -Arranges entries by class number - Issues National Register for Ongoing Research (Two-yearly inventory)	Established at 1982 National Register for Current Researches (NRCR) (Three volumes,1983-1989). But it stopped during 1991-1998 for two years, is due to: -not appreciated from NCR administration -weak response of researchers,, research institutions and universities -little number of NCR-DIC staff -follow up the questionnaire more than four times Now the fourth volume under final revision
NATIONAL SCIENTIFIC AND TECHNOLOGICAL SYSTEM	-Reinforces NCR-DIC in order to enable NCR to fulfill its role as national and coordinating body for Science and Technology in the Country - Mandates to devise and establish a national information Network	-Improves the Technical Structures -Implements Microfiche and Computer Unit -Strengthens acquisition and technical processing of national collections -Designs and maintains integrated national databases	Established at 1988 -Availability of Sudan Collection in paper and fiche forms -Online Catalogue (machine readable form) - SSA & NRCR Publications subjected to the Laws of Sudan Journalism and Press .
CD-ROM DATABASES SYSTEM	-Facilitates and improves the availability and accessibility of scientific information -Deals with the global databases on CD-ROM	- Considered as useful and reliable sources of scientific and technical support for information	Established at 1990 AGRIS, AGRIGOLA, POPLINE, CAB ABSTRACTS, ERIC, MEDLINE
SPECIALIZED BIBLIOGRAPHIES	-Serves as conduit for sharing, disseminating and using information in support of R&D projects in different phases	-Identifies information sources and searches national and international databases - Downloads the selected information -Merges from both national databases in CDS/ISIS as well from international Databases available on CD-ROM into the specialized bibliographic databases.	Established at 1993 _ Malaria Bibliography (unpublished) -Water Resources in Sudan List (unpublished) -Bibliography of Sudanese Medicinal plants (1999) - Records of Researchers of National Centre For Research (1999) - Records of Researchers of Ministry of Science and Technology (Started in 2002 at Stage of data Collection)
INTERNET SYSTEM	-Catalyzes the information services and communication among researchers internally and externally -Builds research and information capacities	-Searches the universal collections -Enrolls online conferences	Established at 1997 Online information services, publications and training
UNION CATALOGUES FOR PERIODICALS IN SUDANESE LIBRARIES	-Facilitates Periodical acquisition and consequently national cooperation among Sudanese Libraries - Enhances better periodical delivery policies in the country -Provides a cost effective necessary - Helps in accessing to original full texts which are searched in the online bibliographical databases	- Holds orientation meetings of Sudanese Librarians -Collects data about periodical collections using special format from Sudanese Library includes: - Periodical title - Publishers - Language - Holding issues - Missing issues - Incomplete Issues - Library -Designs database using CDS/ISIS and enters the data -Follows up - Analyzes statistically - Prints and issues the catalogue	Established at 1997 Updated Union Catalogues for Periodicals in Sudanese Libraries (under final revision) -Periodicals database
ONLINE SUDAN DISSERTATIONS	-Facilitates accessibility and retrieval of information -reviews the possibility of archiving dissertations and university level theses in an electronic format either in addition to or instead of the usual paper editions	-photocopies the title and abstract pages and its inclusion of their information in National Bibliographic Database - setups the bases of digital storage and Long-term use of electronic documents can be warranted only for as long as the storage format allows access	Established at 2002 AT stage of Data collection and Processing